Privacy regulations GP Practice te Slaa – Huisartsenpraktijk Te Slaa – Haarlem
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Huisartsenpraktijk Te Slaa
Korte Spaarne 31 2011 AJ

Privacy regulations GP Practice te Slaa

    <The employees of GP Practice te Slaa use a computer system to manage the electronic medical files. Basic data such as name, address, telephone number, social security number and insurance data will be recorded in this file. All contacts will be registered in the medical journal, as well as medication and all other articles that are supplied to the patient. Letters from specialists and test results will be received electronically and put in the file.  Paper correspondence will be scanned and saved in the patients file. All the scanned and other paper documents with patient information will be destroyed by a certified company/ the paper file will be stored in the archive.
  1. The medical records will be used in the context of medical care, to maintain the quality of the practice accreditation, and potentially for other goals provided that the patient has given consent before hand. The records will be processed with the approval of the patient, if processing is necessary for care giving, if it is necessary to honour legal obligations, when it is necessary to fight serious danger to the health of the patient.
  2. There is a digital link between the medical records and the pharmacy in the region. Medical data, intolerances and contraindications will be exchanged, to enhance the safety of the patient.
  3. There is a connection between our computer system and the one of the “Spoedpost” (General practitioners post in the Spaarne Gasthuis), the goal of this connection is to exchange medical information for the watch during the evening, nights and weekends. When there is a complex medical situation the patient will be announced as an intensive care patient at the Spoedpost, so the doctor on watch knows about the situation. In the case of an emergency the information will be made available to the care givers, without prior approval. When you object to this procedure you can tell us, we will change the availability of your records. In 2015 the procedure will be different, you have to actively give permission to make your records available for other care givers (such as the spoedpost or pharmacy) in the region. For more information:
  4. Only doctors, nurse practitioner and doctors assistants are allowed to work with patient information. They all have professional secrecy and will only use the information professionally. Patient records will be filed at least 15 years, or longer if necessary for responsible care.
  5. The practice is connected to the AMC to be a training practice for new General Practitioners. Therefor it is possible that for educational purpose  a film can be made. For recording the consultation, your permission will be asked. Films will be stored on a secured drive and erased immediately after use.
  6. the patient has the right to see his/her on record, to correct the record, to complete the record or to remove parts of the record. However when the patient notifies us that personal data may not be included in the record, it is impossible to provide medical or pharmaceutical care. Medical and pharmaceutical data will lonely be shown to the care givers after permission of the patient.  When the practice will be transferred to another doctor, all registered patient files will be transferred to the new doctor without asking the approval of the patient first.
  7. In the case of a notified side effect on medication the medical record will anonymously be offered to the LAREB if necessary.
  8. In the case of practice accreditation the practice will periodically do research about the patient satisfaction. These questionnaires will be processed anonymously.
  9. Practices participate in special care programs from the KOETZ. Patient data will be collected an anonymously processed by the centre of knowledge in Zwolle. The main purpose of collecting and analysing these data is to get insight in the way these practises operate in these programs. Collecting and processing of the data answer to the rules and regulations of the privacy legislation and the WGBO. Patients will be informed and asked for a written permission to process these data for these programs.
  10. The release of information to agencies (for example lawyers, police, insurance companies, company doctors) is possible, when there is a written permission from the patient. The doctor will only release the specific medical information the other party asked for and for the period in which the request is made. The release of medical information by the GP will only be released by letter. Reporting contagious diseases to the municipal health, will be done without the permission of the patient.
  11. The release of personal and medical data to family:
  • Medical information will only be released by the GP or the GP in training with consent of the patient. Laboratory results, letters of parts of the medical records will only been given by the doctor and possibly after the explanation of the doctor.
  • The life partner of a patient can only ask for information about the patient, if the patient gives a written or spoken permission. This permission will be written in the file of the patient.
  • For children until the age of 16 parents have the legal right to get information
  • children between 12 and 16 can object against this right and declare that written or oral information may not be given to their parents. Even though releasing particular information can be in conflict with good care giving, the GP can decide not to give information to the parents.
  • Children of 16 years and up may take their own decisions in their medical treatment. Permission of the parents is not necessary and parents will only be informed  about the treatment when the child wants the parents to know. Parents may only ask for medical information after permission of their child, this also applies for reading the medical file of their child.
  • Divorced parents who have joined custody of the child, both have the right to decide about the treatment and are both allowed to read the medical files of the child. This is also the case when one parent is more involved in the everyday caregiving. When a parent has no custody of the child, he/she may not decide about the treatment of the child. This applies for children under 16 years of age

13. on our website you can go to the link  to give permission for future participation in the LSP (landelijke schakelpunt), which for now will make medical information available to other care givers (doctors op the emergency post) in the region. In the future this will be the electronic patient file.

14. To give permission for future participation in the LSP (landelijke schakelpunt), which for now will make medical information available to other care givers (doctors op the emergency post) in the region. In the future this will be the electronic patient file.